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Facility
Management
ESAT's Facility Management Solution simplifies complex operations, aids in cost reduction and improves efficiencies.
Overview
Facility Management Solution is designed to help with operating and maintaining commercial/industrial properties. It maintains, manages and tracks assets, properties, facilities and equipment to achieve optimal performance. This solution allows for effective management and tracking of trends for facility usage in centralized applications.
Facility Management Solution manages registrations and sorts job requests. It can also help your organization to effectively enhance its reservation system and operations, and to manage and maximize space in the facility by using AutoCAD floor plans.
Features and benefits
Customer service and experience
Deeply understand and retain your customers through better customer services and experiences
Efficient control system
Enhances productivity, safety and operations through integration and effective coordination of all control system
Automatic billing and information tracking
Automatic generation of bills and easy tracking of tenant payment information
Advanced helpdesk system
Improved helpdesk support functions by maintaining a complete record of messages, events and actions taken
Simple operating system
Simplifies the facility operations and building systems
Advanced space utility
Option for managing, allocating and utilizing occupancy and free space in an efficient manner
Accommodation dashboard
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Components
ADMINISTRATION
ESAT Helpdesk System manages the registration and assignment of requests, and keeps track of the resolved cases opened with your organization/company. This system will enable you to view any information including actions taken, events, follow-ups, messages exchanged, response times and user feedbacks at any time. This information, which is easily accessible and presented in a user-friendly format, will enable you to analyze and improve the helpdesk service and dispute resolution functions in your company.
Key features
- Booking via phone, email, self-registration, telephone calls and BMS/BAS alarms
- Option for registering issues, job requests, etc.
- Priority assignment based on nature of errors, distribution, monitoring, and task
- Escalation based on the SLAs defined
- Option for recording all events throughout the life cycle of a call
- Raising, tracking and closing work orders
- Option for recording solutions and post in the knowledge-based service-level analysis section
- Call response analysis, faults and solutions history
- FAQs and links
- Exchange of information between job requestor and operator via message option
VISITOR MANAGEMENT
Security requirements for large organizations and infrastructures are challenging and becoming tougher day by day. Visitors should be screened, registered, signed-in quickly and allowed to visit only the relevant areas via integration with access control devices— all these functions are provided and manage efficiently by ESAT Visitor Management System.
Key features
- Online requests for appointment
- Pre-registration of groups and individuals
- Email/SMS notifications
- Today’s appointments and expected visitors
- Visitor self-sign-in using touch screen kiosks
- Visitor sign-out
- Business card scanning for speedy registrations
- Visitor history tracking
- Access control system/Turnstile gates integration
- Blacklisting of visitors
- Visitor photo and signature capture
- Smartcards/E-Passports integration
- Items carried into/out of scanning
- Printing of visitor/contractor badges/passes
- Visitor/contractor badge designer
- Gate pass printing & returnable items tracking
- MS Exchange/MS Outlook integration for appointments calendar
FACILITY BOOKING
ESAT Facility Booking System helps streamline reservations and usage of common and individual facilities by businesses in a building complex. The internet/intranet-enabled facility booking, approval and billing across the organization to enhance operation efficiency. Meeting rooms, conference halls, desk space, office space auditoriums, high-cost equipment, training facilities, etc. can be booked via this system.
Key features
- Facility directory
- Online/offline booking requests
- Visual booking using graphical interface
- Re-allocation, cancellation
- Email/SMS notifications
- Utilization analysis
- Confirmation, rejection, suggestion of alternative facilities
- Car park booking
- Billing for reservations & cancellations
- Scheduling of refreshment orders for catering service providers
- Inviting internal & external attendees for meetings
- Pre-registration of attendees with visitor management
- Option to switch on/off the HVAC and lighting automatically with BAS/BMS integration
ROOM MANAGEMENT AND ADMINISTRATION FUNCTION
ESAT Room Management System assists in room operations of large office complexes to track the outgoing and incoming consignments until their delivery. Room Management is also used by companies such as hotel, real estate, etc. to manage facilities.
This system monitors and records the delivery status, analyses the service providers’ performance, and reports SLA violations, if any. Additionally, Room Management System comes with an invoice generation feature that you can used for the consignments delivered.
ESAT has comprehensive administration functions to manage various configuration parameters, system integration settings, look-up lists, etc.
Key features
- The powerful audit trail configurator allows administrators to enable/disable audit trails at each table level and column level. Through this way, the company can completely leverage the traceability that this system provides.
- Being a large application that it is, ESAT ERP contains all the information that is common to various modules. To avoid duplication, information is controlled from a centralized point.
- The security policy management features ensure the highest level of data security
- The application is generally globalized; however, localized applications are also available in several languages
- The system is seamlessly integrated into Microsoft active directory, Oracle Single Sign-on, LDAP, etc. to provide integrated security control
SPACE MANAGEMENT
ESAT Space Management System assists in tracking the availability of rooms in a facility and allocating space to the departments in an efficient manner. It also tracks occupancy for utilization analysis and reports. This system helps with chargeback and accounting whether it concerns a department, project or account leading to an efficiently managed space.
This system is fitted with an option that relies on floor plans imported from AutoCAD, in order to manage and visually allocate spaces. The display of utilization analysis dashboard augments creates user-friendly manifolds.
Key features
- Creation and management of inventory relying on AutoCAD floor plans
- Allocation of seats to employees based on department, accounts or project
- Allocation of specific time-slots, shifts and timeframes
- Extensive reporting capability
- Assignment of space ownership to departments, accounts or projects
- Cross-utilization of space across departments, accounts or projects
- Visual display of utilization, occupancy, free space, and visual allocation of space using AutoCAD-based floor plans
RESIDENTS
ESAT Card Management System assists in managing the creation, issuance and tracking of badges and passes of employees, contractors and daily visitors.
Key features
- Registration of employees, contractors, temporary staff and drivers
- Issuance of badges/passes to employees, contractors, temporary staff and drivers
- Badge/pass printing
- Temporary badge issuance
- Setting and tracking of expiry dates on the issued badges/passes
- Registry of badges issued, badges expired and badges nearing their expiry date
- Email alerts to users of badges/passes that are nearing their expiry date
BILLING
ESAT Tenant Billing System captures the resources utilization data of tenants directly from the corresponding meters via BMS/BAS systems and generates bills automatically, based on the predefined billing rates for utilities. The fixed service charges, monthly rentals, maintenance fees, etc. can also be configured as needed depending on the type tenant/property.
Key features
- Management of property, tenant, owner, lease and contract information
- Tenant move-in, subscriptions, and move-out
- Setting rates for card services, group of properties, etc. for normal/peak/after/override/holiday/ weekend hours
- Automatic bill generation and mass emailing/printing
- Tenant payments and credit notes tracking
- Automatic meter readings or manual input
- Bill-wise matching of payments and credit notes
- Bill registers, tenant ledgers, statements on receivables
- Occupancy/vacancy analysis
- Reminders for lease contracts nearing expiry
- Integration with other financial applications
OTHER SERVICES
ESAT Maintenance Management System is fitted with Enterprise Asset Management (EAM), Property Management and Computerized Maintenance Management (CMMS) features that assist asset managers in tracking, maintaining and managing their assets, properties, facilities and equipment, thus ensuring that these assets are consistently at its best performance throughout its life cycle.
Key features
- Asset management
- Preventive maintenance scheduling
- Corrective maintenance
- Work order management
- Resource management
- Procurement management
- Asset tracking with RFID, barcodes
- Contract management
- Service Level (SLA) management
- Stores/inventory management
- Property management
- Key management
- Fuel management
The in-built Planned Preventive Maintenance (PPM) Library and the easy-to-use asset import tool make it possible to start the implementation right away.
FACILITY
SERVICE SALES
WORK ORDER
